Job Posting Title:

Accounting Technician

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Hiring Department:

Oden Institute

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

May 20, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Oden Institute is an organized research unit that fosters interdisciplinary programs in computational sciences and engineering, computational medicine, computational geosciences, mathematical modeling, applied mathematics, data science, software engineering, and computational visualization.

Purpose

To provide payment processing support for the faculty, staff, and students at the Oden Institute. Ensure prompt, accurate processing of payments and other related tasks. Provide high-quality customer service.

Responsibilities

Process travel authorizations, travel reimbursements, entertainment, and other payments to individuals and to external vendors in a timely manner with a high degree of accuracy using UT administrative applications and other software, including the Request Form System, *DEFINE, DocuSign, Adobe Acrobat Pro, Outlook 365, and other related systems. Ensure that transactions have all backup (such as receipts, travel approvals, Official Occasion Expense Forms, etc.) needed.  Prepare final supporting documentation for image retrieval system. Monitor process from initiation through final approval. Promptly resolve payment processing issues as they arise.

Coordinate and communicate with faculty, staff, and students to provide high-quality customer service regarding payment processing through written, digital, and verbal communication, use of request forms, work logs and file maintenance. Assists with training new Research Administrators on their roles in payment processing.

Process Payee Information Forms (PIF) and other necessary forms for establishing vendor IDs and address through the UT Vendor Identification (VID) Section. Communicate with vendors and employees as necessary regarding steps related to receiving payments.

Utilize existing UT procurement systems (UT Market, ProCard, etc.) to order requested goods and supplies. Assists with ProCard logs and reconciliations of the ProCard.

Follow standard operating procedures. Keep up to date on current policy, procedures, and related official information, including federal, state, and university rules and guidance. Convey information to faculty, staff, and students as needed. Identify and document efficiencies in departmental processes and resources to meet payment processing needs.

Participate in workshops, seminars, and other activities to enhance professional development, and to remain current with university, local, state, and federal guidelines, and other duties as assigned. 

Required Qualifications

High School Diploma or GED

Four years of experience in governmental or commercial accounting or higher-level position or equivalent area of complexity.

Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Microsoft Outlook.

Excellent written, verbal and interpersonal communication and customer service skills.

Ability to positively interact and clearly communicate with supervisor, co-workers and all constituents including faculty, staff, students, and outside vendors.

Demonstrated ability to take initiative and work both independently and as a team member without day-to-day supervision.

Demonstrated ability to learn quickly and to follow directions, proof work and follow through with tasks.

Demonstrated ability to organize and prioritize.

Demonstrated ability to work under pressure of deadlines, while maintaining a high level of accuracy and attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor’s degree in accounting, business or related field. 

Direct experience related to the essential functions of the position including accounting and/or purchasing experience.

Demonstrated experience with the University of Texas financial systems and accounting procedures, including with proficiency in DEFINE.

Familiar with UT Austin vouchering and accounting policies and procedures.

Experience performing complex administrative functions with a high degree of accuracy. 

Knowledge of general accounting policies and procedures. 

Experience with electronic accounting and work management systems.

Demonstrated proficiency in gathering, analyzing, presenting financial data, and making recommendations.

Ability to work independently and to effectively coordinate the workflow of a very busy office.

Ability to manage multiple challenging projects. 

Ability to problem solve and think critically. 

Knowledgeable of university resources, policies, and procedures especially related to research, travel, and procurement.

Salary Range

$45,000 + depending on qualifications

Working Conditions

May work around standard office conditions.

Repetitive use of keyboard at a workstation.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.