Kimley-Horn is looking for an Administrative Assistant to join our team in Naples, Florida (FL)! This is not a remote position.
Responsibilities Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documentsAssist with producing plans, project manuals, and reports This can consist of copying, printing, binding, filing, and scanning documentsCompile meeting agendas, minutes, and other miscellaneous documentsProactively manage Outlook calendars (meetings/call scheduling)Book travel arrangements and manage expense reportsSupport the office’s monthly invoicing activitiesPartner with other administrative staff firm leadersManage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors Order suppliesMaintain and upkeep production rooms, supply rooms, and common areasAssist with event planning and coordinationRun occasional errands Qualifications 4+ years in a corporate/professional environment in an Administrative roleStrong verbal and written communication skills (grammar/proofreading)Strong proficiency in MS Office SuiteProfessional, organized, client-oriented, and deadline drivenProven ability to maintain confidentialityAble to anticipate needs and manage competing prioritiesPositive team player with commitment to qualitySelf-starter who can thrive in an environment where leaders often travel off site serving clients Contract management and billing experience preferredGraphics and PowerPoint skills preferred Why Kimley-Horn?At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
Options Apply NowApplyShareShare this job with a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on social mediaPlease CLICK HERE to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, please CLICK HERE.
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities iCIMS Application FAQs
Software Powered by iCIMS
www.icims.com