Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive - Administrative & Support Department SASN -Math & Computer Science Overview Department of Mathematics and Computer Science at Rutgers University-Newark offers undergraduate degrees in Mathematics, Applied Mathematics, and Computer Science in the Newark College of Arts and Sciences and in the University College, and a minor in Data Science, Computer Science, or Math. The Department also offers a Ph.D. in Mathematical Sciences.  This is a joint Ph.D. program with the New Jersey Institute of Technology.  Here, combined graduate faculties from both institutions provide research opportunities in a variety of fields including Algebra, Analysis, Data Science, Geometric Group Theory, Kleinian Groups, Low-dimensional Topology, Mathematical Physics, Number Theory, Representation Theory and Teichmüller Theory.  For more information, please visit: https://sasn.rutgers.edu/mathematics-and-computer-science.
Posting Summary Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Assistant for the Department of Mathematics and Computer Science in the School of Arts and Sciences-Newark. Reporting to Department Administrator. The Administrative Assistant provides administrative support to the Department and all of its programs, including to the Department’s faculty, staff, and students. This individual is a first point of contact for the Department, ensuring effective and efficient operations through a wide range of administrative responsibilities.

This position is responsible for and not limited to the following:

Assists Department Chair, undergraduate coordinator, graduate coordinator, department staff, and others with coordination and administration of academic programs and student support Manages general inquiries; maintains databases, websites, and social media; arranges and coordinates events and meetings Prepares and processes payroll appointments and transactions Prepares project cost adjustments and business expense reimbursements; among other duties. Manages day-to-day administrative operations of Department’s front office. Serves as a first-level contact with the University community; interacts extensively with the student population; and must provide timely and accurate information on the policies and procedures of the Department, SASN, Rutgers University-Newark (RU-N), and the Rutgers system. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu. FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 48372.000 Annual Mid Range Salary 60147.000 Annual Maximum Salary 71921.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.



Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP