Summary
The primary objective is to provide administrative and secretarial support to executive staff The Administrative Assistant 3 reports to the Division Chief and provides diverse and 2 complex duties in support of the Division. S/he provides professional administrative support in the day-to- day operations of the division.
Essential Functions
Prepare and/or edit organizational charts, memos and other general office documents and material as required. Must have strong MS Excel skills to produce monthly financial reconciliation reports depicting all obligations and expenditures of financial resources. Assist the Operations Coordinator with financial analyses to identify and resolve issues that impact the validity of d contained in the federal government’s financial system. Utilize MS Excel spreadsheets to input d and generate performance measurement reports. Attend monthly meetings and capture and distribute minutes derived from the meeting. Prepare and/or edit divisional standard operating procedures. Oversee all aspects of travel to support the Division Chief to include coordinating all logistics and transportation needs and generation of government travel orders. Incumbent may draft course related cables, including fiscal cables, clearance cables, etc. utilizing the Government's cabling systems. Generate reports depicting outcome and effectiveness following completion of task/meetings/etc. Compile weekly activities reports obtained from divisional personnel to develop the final Division report for review and approval by the Chief. Create and maintain electronic and hard copy centralized division files in areas such as the budget, equipment purchases requisitions, travel, and general correspondence. Provide project support and other administrative support as required. Perform special assignments on request, providing substantive support and assistance to the Management team.
Professional Qualifications/Skills:
Must be highly organized and have excellent oral and written communication skills in order to interface with personnel and other government agencies at all levels. Ability to handle multiple tasks simultaneously. Ability to communicate effectively orally and in writing. Knowledge of office policies, practices and procedures. Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Solid Excel experience is a must. Experience working with dbases. Knowledge of basic accounting skills helpful; Ability to work independently
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Must be able to remain in a stationary position 75% of the time.Occasionally moves about inside the office to access file cabinets, office machinery, etc.Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.Frequently moves standard office equipment up to 25 pounds.Must be able to work indoor conditions 90% of the time.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Position Type/Expected Hours of Work
This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need.
Travel
There is NO travel requirement(s) outside of the immediate Washington, D.C. area for any of the positions outlined herein.
Experience
5+ years’ experience working in and administrative position.
Education
Bachelor's degree or five years of increasingly responsible administrative experience may be substituted for education.Security Clearance
Must be a US citizen with a valid US passport and possess or obtain/maintain a minimum a SECRET clearance.
Executive Order 14043 COVID-19 Vaccination Requirement
Pending final decisions on the Executive Order 14043, this position may require full vaccination against COVID-19 regardless of work location.
AAP/EEO Statement
All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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