Position Information Position Information (Default Section)

EEO Statement Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities. Faculty Rank or Job Title Administrative Asst. to the Dean - College of Graduate Programs and Honors Studies Job Category: Administrative (exempt/non-exempt) Department College of Graduate Programs and Honors Studies EEO number: 24P208 Position FTE 100% Minimum Annual or Hourly Rate $16.87 Salary Band: UC HR3 Job Summary/Basic Function: Reports to the Dean of the College of Graduate Programs and Honors Studies. Use discretion and independent judgment in conceptualizing, planning, and directing activities related to office management and academic support, including recruiting, public relations, communication, and community engagement. Serve as the unit’s primary contact for questions and inquiries from campus and the community. Supports the College’s mission by maintaining a standard of excellence for the unit, consistent with university policies, procedures, and best practices. Minimum Qualifications Bachelor’s degree and a minimum of two years of related experience. Demonstrated experience with event planning, project management, ability to multi-task, and great attention to detail. Strong communication skills, both verbal and written. Proficiency in MS Office required. Preferred Qualifications Experiences with Banner9, PeopleAdmin, WingsExpress, budget management, working with a diverse population, working in a higher education institution, and working with community engagement are preferred. Essential Functions and percent of time: Communication and public relations: (30%) Responsible for developing and implementing all communications with constituents and stakeholders, providing leadership and coordination across the unit, and serving as a liaison with senior-level academic and non-academic persons and organization, internally and externally. Assist communication with recruiting and marketing, such as proofreading draft emails and ads. Draft and revise written communications and documents on behalf of the Dean. Design and manage newsletters. Responsible for the creation of annual reports to internal and extremal stakeholders under guidance of the Dean. Support the Dean with communication and activities related to advancement and community engagement. Support the Associate Director with social media engagement for graduate and honors students and make recommendations for communication strategies that are aligned with the unit’s strategic plan and goals. Assist with creating, distributing, and analyzing surveys. Serve as the unit’s primary contact for questions and inquiries from campus and the community. Use discretion and independent judgment in responding to inquiries and concerns regarding understanding and interpreting university and college policies.

Project, event, and committee coordination: (30%) Organize and manage special projects, events, and tasks for the unit. Support tasks and operations needed for faculty senate committees, such as providing collaborative direction to the advisory boards and special committees or assisting with committee processes Assist and coordinate team activities in the unit, such as professional development and teambuilding exercises, planning the annual college-wide retreat, and staff outings. Manage and organize all aspects of the calendar, meetings, conferences, travel, and correspondence for the unit. Assist with scheduling meetings with external partners, such as higher education agencies and consortiums (e.g. ODHE, MAGS, CCGS, and CGS). Manage daily operations: (30%) Provide high-level administrative and office support to the functions of the unit. Independently analyzes, develops, directs, and maintains effective administrative office procedures for the unit’s operation. Identify and suggest processes for improving workflow for the unit. Process office expenditures and purchases. Manage and correspond with Chromeriver and other systems needed. Provide cross-coverage for open administrative support staff positions due to vacancies, leaves of absence, or other reasons. Investigate, resolve, redirect problems/concerns that come before the dean. Other duties (10%) Support the fiscal services manager in all hiring searches, prepare admin job postings, schedule interviews, and prepare offer letters. Work with the fiscal services manager to coordinate onboarding activities for new employees. Performs other duties as assigned and necessary.

Essential Functions and percent of time (cont'd): Non-Essential Functions and percent of time: Working Conditions Office environment.

Wright State University, an equal opportunity/affirmative action employer, is committed to an inclusive environment and strongly encourages applications from minorities, females, veterans and individuals with disabilities.

To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.

Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employee. Special Instructions to Applicants Posting Date 05/07/2024 First Consideration Date: 05/20/2024 Closing Date Open Until Filled Yes Supplemental Questions

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Do you have a bachelors degree and two years of related work experience? Yes No How did you hear about this position at Wright State University? Please check all that apply. WSU Careers website Academic Careers Academic Keys Chronicle Diversity in Higher Ed Diverse Issues in Higher Ed Facebook HBCU Higher Ed Jobs Inside Higher Ed LinkedIn Monster Other Social Media Personal referral Women in Higher Ed Other Required Documents Required Documents Cover Letter Resume/CV Optional Documents References