Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition 202500091S Title Administrative Coordinator III - Internal Applicants Only FLSA status Non-Exempt Hiring Salary This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.Occupational Category Technical/Para-Professional Department Office of Student Experience & Retention Division Division of Student Affairs Open Date 03/25/2025 Open Until Filled Yes Educational and Experience Requirement Bachelor’s degree in related field. Four years of relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Must be a current Sam Houston State University employee in order to be considered for this position. Nature & Purpose of Position Performs advanced and complex administrative support duties for the Office of Student Experience & Retention. Primary Responsibilities Performs administrative support duties for the Associate Vice President of Student Experience & Chief Retention Officer and the Executive Director of Strategic Retention Initiatives. Manages, directs, and implements budget operations for areas under the AVP and Executive Director. Monitors budgets, accounts, and expenditures. Oversees budget change request forms, interdepartmental transfer forms, and assists with annual budget process to ensure compliance with university policy. Handles P-Card purchases and monitors expenses. Prepares pre-approval travel reports and travel requisitions. Collects, reconciles, and maintains complex data. Orders and maintains supply inventory. Serves as liaison and maintains contacts with other University departments, students, faculty, staff, alumni, government officials, and distinguished guests. Designs and prepares financial reports and publications for distribution within the department and division. Interprets policies and explains procedures relating to financial activities performed in the department. Recommends to the supervisor internal policies and procedures, clerical functions, and workflow to ensure effective and efficient operation. Directs assignments of clerical staff, determines work priorities, and evaluates progress and deadlines. Ensures all instructions/guidelines are met for the annual Student Service Fee (SSF) budget request and all SSF requests are turned in to the Student Service Fee Committee Chair. Oversees website. Performs other related duties as assigned. Other Specifications Requires detailed knowledge of university infrastructure, policies, and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement. Ability to establish and maintain effective work relationships with administration, faculty, staff, and the public. Strong communication skills, both orally and written.
Up to 20% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/42947 EEO Statement EEO Statement Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215.
Annual Security and Fire Safety Report