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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

To drive the client’s global occupancy strategy and space management within the framework of corporate workplace programs, metrics and real estate strategy. This role will report to the Regional Occupancy Planning Director and partner closely with Portfolio Strategy and our Client’s Strategic Planning team. This role drives integration with relocation management, project management and facilities management functions. The manager also serves as the single point of contact for quality control in terms of consistency in planning processes, procedures and protocols, as well as workplace design solutions. The manager has 4 to 5 direct reports and is responsible for all aspects of people management for their team. As an Occupancy Planning Manager, you’ll understand the planned 1-5-year real estate strategy for all buildings and businesses in the portfolio.

As OP Manager you will:

Act as main point of contact for occupancy planning initiatives and escalations specified AMER regionFacilitates communication between other occupancy planners, space planners, Org Space Program Managers, and other GREF team membersServe as manager to a regional team of occupancy plannersLead special, ad-hoc planning analyses

What this job involves

Applies and validates the finance approved top-down headcount projections by business unit for a rolling, three-year planning horizon and partners with Portfolio Strategy teamAnalysis of the client’s portfolio and identifies opportunities to optimize space for all orgs within the existing and committed portfolioDevelops Scenario Planning to support business engagement and Portfolio StrategyAnalysis Occupancy & Attendance metrics and derive proposed Desk Share Ratio (DSR) for each Org/TeamTracks and reports projected versus actual headcount by organizationDevelops city and site-specific occupancy strategies with GREF Leadership and Portfolio StrategyReports the current and forecasted supply and capacity for a rolling three-year timeframeCollects preliminary program requirements for each Org/Team (by building, if necessary)Develops migration plans and sequencing of org level movesIncorporates occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site and org-level allocationsDevelops stacking diagrams of current and future state based on three-year headcount forecastObtains alignment organizations’ agreement to migration and stacking plansCoordinates scope and phasing schedule for project implementation based on stacking plans and migration strategyEnsures planning is aligned with corporate guidelines, and that all scenarios support forecasted growth and organization requirementsRecommends and applies space policies/standards, procedures and protocolsEducates and ensures compliance on planning and space policies/standards, procedures and protocolsReports and maintains quarterly org-level space allocation plansReview Site Audit Data (including seat assignments, occupancy, vacancy, labs & equipment) and partner with local Space Planner for validation needs/timingSupports the Agile Workplace program through analysis of badge data and utilization studies to inform planning recommendationsPartner closely with Portfolio Strategy and real estate partners to anticipate and understand the requests coming from different client groups, assess the space options available and develop options that account for competing priorities and requests. This requires strong relationship management skills along with dealing with very sensitive information.This role is required to be in the client office at least 3 days a week, occasional travel will also be required.

Technology Proficient

Ability to utilize software to support planning solutions and communicate ideas clearly with real estate team and lines of businesses:Proficient in CAFM systems and Bluebeam preferredProficient in Microsoft Excel i.e. (pivot tables, V-Lookups, cell calculations, formulas, etc.)Strong ability to convey planning strategy in written format incorporating supportive data and floor plans into concise presentations to client and lines of businessAbility to work in all of the Microsoft Office suite software technologyConduct and actively participate in video conferencing meetings effectively

Education / Experience

A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is requiredMinimum of 8 – 15 years of experience in a corporate real estate environment.Previous experience in space/occupancy planning at a strategic level, plus experience with workplace strategy is highly desirable

Location:

On-site –Austin, TX, Nashville, TN

Job Tags:

GREF

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

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This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.