Assistant Administrator - Departments of Ob/Gyn & Pediatrics (ASG IV) **Galveston, Texas, United States** Executive - Business Professional UTMB Health Requisition # 2402422 **Job Summary:** To assist the Administrator for the Academic Enterprise departments in operational and financial reporting, accounting, month-end and year-end activities, measuring trends, forecasting, budgeting, analysis, grants and other financial activities with a broad functional or organizational scope. **Scope:** Administrative Service Group IV (ASG) which includes the Department of Pediatrics, the Department of Obstetrics and Gynecology, and Regional Women’s Services in Pediatrics (RWSP.) **Essential Job Functions:** + Manages and analyzes business operations and identifies areas where processes can be adapted and improved. + Instrumental in developing and maintaining fiscal and operational systems necessary for strategic and tactical business planning. + Accountable for timely and accurate reporting to meet all internal and external reporting deadlines. + Maintains and monitors the departments’ general ledger chart of accounts. + Knowledgeable of the impact of grant and contract revenue on income statements to ensure proper use of funds. + Maintains positive and professional relationships with individuals in the Office of Sponsored Programs and other pertinent entities both on and off campus. + Reviews and approves all journal entries for accuracy and responds to departmental audit questions. + Coordinates the budget process for the department. + Performs financial and statistical analysis in relation to the departments’ budget and responds to inquiries from the Dean’s Office regarding budget and financial matters. + Performs monthly departmental account reconciliations against Hyperion reports derived from the Dean’s Office. + Enhances the financial performance of the department through the education of faculty and training of staff. + Coordinates human resources and payroll functions for the ASG. + Manages facilities and IT planning for the ASG. + Responsible for the coordination of benchmarking efforts across the departments, centers/institutes, and/or other groups. + Assists the Chair, Dean, Vice President and the Chief Administrative Officer–Academic Enterprise, and/or Center/Institute Director, if applicable, with the implementation of the Academic Enterprise’s vision and goals. + Assumes responsibility for taking a proactive approach to servicing customers.Reviews business plans and makes recommendations regarding these plans to the Chair, Center/Institute Director and/or, if applicable, the Vice President and Chief Administrative Officer – Academic Enterprise. + Responsible for the oversight of planning and managing facilities projects in the department, to include new construction and renovation. + Assumes responsibility for recruitment, supervision, and continuing development of professional and support staff. + Develops and implements administrative policies, programs, and internal procedures. + Manages the development of business plans for potential new services or business lines to ensure the department achieves its financial goals. + Identifies appropriate internal controls for the department and provides mechanisms to monitor and enforce compliance. + Adheres to internal controls and reporting structure. + Provides briefings on financial statements at departmental meetings. + Represents the Chair and/or the Executive Director/Director as required at institutional meetings. + Assists the Chair, the Center Director and/or if applicable, the Vice President, and Chief Administrative Officer – Academic Enterprise other Academic Enterprise leadership with departmental strategic planning. + Serves in Academic Enterprise meetings as requested by the Vice President and the Chief Administrative Officer of the Academic Enterprise. + Performs other related duties as assigned. **Minimum Qualifications:** + Master’s degree in a related area and 4 years of related experience OR + Bachelor’s degree in related area and 6 years of related experience **Preferred Qualifications:** + PeopleSoft and/or Hyperion experience + Biomedical science background **Equal Employment Opportunity:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities. Compensation