Job Description

Who we are

Creative Artists Agency (CAA) is the world’s leading entertainment and sports agency, with offices in Los Angeles, New York, Nashville, London and Beijing. Founded in 1975, CAA represents many of the most successful professionals working in film, television, music, theatre, video games, sport, and digital content, and provides a range of strategic marketing and consulting services to corporate clients.

The Role

We are looking for a dynamic, organized self-starter to join our CAA Data team as an Assistant.  The Assistant is both a hands-on and strategic role that provides administrative support to the Head of Data.     

Successful candidates will have 1) previous administrative experience 2) a high level of initiative and the ability to anticipate needs and develop solutions 3) ability to comfortably work with ambiguity 4) ability to collaborate across boundaries and at all levels and 5) a high level of customer service and responsiveness.

Responsibilities

Provide administrative support(setting up meetings, answering phones, developing presentations, expense reporting, etc.) to Department HeadPartner with Department Head to ensure all follow-up actions are completed in a thorough and timely mannerServe as the first point of contact and information to businessSupport the onboarding new hiresSupport the offboarding of existing employeesUsing Excel and other tools, analyze data and produce reportsMaintain utmost confidentiality with informationLead or participate in special projects/task forces as assigned

Qualifications

Bachelor’s Degree preferred3 or more years of Administrative Assistant experience, experience supporting a department head strongly preferredEntertainment industry experience strongly preferredExcellent interpersonal, customer service, verbal and written communication, and follow-up skillsAttention to detail and strong organization skillsBasic use and understanding of Microsoft Office Outlook, Word, Excel and PowerPoint requiredHighly organized and efficient; able to manage multiple projects/ tasks simultaneously and have the ability to meet tight deadlines, maintain a sharp focus while managing competing priorities and expectationsAbility to maintain a high level of confidentiality is criticalAbility to succeed in a fast paced, highly demanding, high volume, dynamic global corporate environmentAbility to build relationships and collaborate across functions and levels

Compensation: The base hourly rate for this position is in the range of $23-25. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information.  An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally -recognized protected basis under federal, state or local laws, regulations or ordinances.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.  Please inform the Company’s Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening.  Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military status, pregnancy or any other legally - recognized protected basis under federal, state or local laws, regulations or ordinances.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

CAA maintains a fully-vaccinated environment, for the safety and health of employees and guests, to the extent allowed by local law. Where permitted, all CAA employees will be required to be fully vaccinated against COVID-19 (including any waiting periods) and provide approved documentation when: 1) working in or visiting any CAA office; 2) attending any CAA company events, whether in the office or not; or 3) meeting with clients at any location. CAA also expects that all employees will take responsibility for maintaining optimal vaccine levels; for instance, this may include receiving boosters for which they are eligible. If you are unable to get a vaccine due to a medical condition, disability, or a religious belief, CAA will consider your accommodation request. The Company’s policies in this regard may be updated from time to time, as pandemic/endemic conditions and local laws evolve.