Job Posting Title:

Associate Project Manager

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Hiring Department:

Kinesiology and Health Education

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 15, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Autonomic Control of Circulation Laboratory in the Department of Kinesiology and Health Education (KHE) is a research lab focused on broadening our understanding of how disease can affect cardiovascular changes during exercise for those with diabetes.

The lab is seeking an Associate Project Manager (APM) for a 12-month, full-time position. This position is grant-funded by the National Institute of Health (NIH) with the opportunity to renew based on performance reviews and availability of grant funding. The ideal candidate should plan on spending 3+ years in this position.

The APM will work directly with the Lab Director, assisting with the management of lab activities. They will learn how to manage NIH-funded research projects in an academic setting.

The ideal APM is highly organized, excited about breakthroughs in the health sciences, and a strong team player.

The APM does not need to have a background in science, but this position offers the opportunity to make an impact in the field of physiology, specifically relating to cardiovascular research.

Please note: Training and onboarding will be provided for all tasks listed.

Purpose

The Associate Project Manager’s main responsibility will be to help the Lab Director with organization and efficiency in the lab.

The primary purpose of this position is to coordinate the management, development, direction, and evaluation of assigned projects and plans pertaining to NIH-funded research projects on the effects of diabetes on the autonomic control of circulation. 

The APM will coordinate projects with emphasis on time schedule control, coordinate project development and implementation, and communicate effectively with personnel.

They will utilize accepted project management methodologies, communication, and consultation with project team members and collaborators.

They will contribute to the development of project plans including project life cycle, budgets, resource requirements, change management processes, risk management, key milestones, communication mechanisms, test plans, and deliverables.

The APM will stay current on the policies and procedures to ensure compliance of all applicable laws, University policies, rules, and regulations are communicated to and followed by the project team members.

They will contribute to project implementation, including emergent issues, with a focus on time management to ensure all tasks are completed within established deadlines and budgets.

The APM will also perform related duties as assigned.

Responsibilities

Manage personnel tasks - Check in with lab personnel on their progress with experiments and help solve problems when needed.Interface with Institutional Animal Care and Use Committee (IACUC) and Environmental Health & Safety (EHS)  - Update procedures and policies, add amendments, conduct lab inspections, ensure personnel training and surgical logs are up to date, and update EHS lab portal online (UT Herd).Update and maintain lab website  – Provide up-to-date information to the College of Education’s webmaster for the lab’s website on an as-needed basis.Create and maintain lab schedule for experiments and tasks  – Create weekly schedule for researchers to perform experiments and organize logistics of transporting animals between facilities on campus.Maintain lab inventory and order supplies  – Keep track of lab supplies and order new supplies to ensure researchers are always equipped for their experiments. Pick up supply deliveries from the KHE admin office.Maintain online data organization website (REDCap)  – Input data entry from experiments into spreadsheets for research analysis.Prepare for and participate in weekly lab meetings  – Record meeting minutes, help draft meeting agenda, and discuss important topics and tasks with the Lab Director prior to and after the meeting.Other related duties as assigned  – Occasionally, the APM will be asked to perform tasks or projects not listed here.

Required Qualifications

Proficiency with Microsoft Office: Word, Excel, Google docs, and online BoxExcellent organizational skillsExcellent communication skillsExcellent time managementDetail-orientedExperience managing personnelProject management experience (2+ yrs)

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degreeExperience using REDCapExperience managing large research projectsExperience working in animal labs

Salary Range

$45,000 - $55,000 (dependent on experience)

Working Conditions

The ACC is an animal lab that uses rodents. However, the Associate Project Manager will not be expected to perform experiments.Most tasks will be performed in either a private or shared office space.Work will be performed within a research laboratory where studies are being conducted.Some visits to the animal facility (ARC) on campus will be required.A computer with all necessary software provided.

Work Shift

The typical work week will be 8am-5pm M-F but can be somewhat flexible based on Lab Director approval. This is an on-site position.

Required Materials

Resume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.