Department: Business Office/Human Resources Job Status: Full-time Reports To: District Treasurer Work Schedule: 12 months per year Positions Supervised: None 37.5 hours per week (8:00am – 4:00pm, M-F) Job Goals: + To provide general office support to the Business and Human Resource Offices + To provide customer service support via the payroll/benefit email mailbox and in-person visitors to the Business Office Job Responsibilities: General Support: + Switchboard coverage + Filing and alphabetizing for payroll, benefit, finance, and human resource desks + Customer Service – Manage the payroll/benefit email mailbox Payroll Support: + Attendance – Uploading files and reconciliation of WinCap and SmartFind + WinCap Web – Submit invites to new hires + Data entry for new hire processing Benefit Support: + Review obituaries for active staff and retirees + Pull invoices from BSO (Benefit Specialist will put invoice together) Finance Support: + General projects – Auditor and documents + Year-end/New year files switch + General clerical tasks as assigned Human Resource Support: + Alphabetizing employee documents + General projects to include United Way mailings, salary notice mailing, tenure summary data collection, staff directory document organization, purging inactive files, etc. Job Qualifications Job Qualifications: + Must meet the minimum civil service requirements for the Office Clerk III exam + Must possess strong organizational skills to succeed with filing and mailing projects + Must possess strong communication skills to respond to emails, greet customers and triage their needs and extreme confidentiality of sensitive and protected information + Must have strong computer skills to accurately enter data and work with multiple software platforms Civil Service Title: Office Clerk III Job Number: COFTNew2-16-2024