BID/JOB ANNOUNCEMENT

CLERK IV

CHICAGO PUBLIC LIBRARY

Number of Positions: 1

Starting Salary: $ 48,960

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

ESSENTIAL DUTIES

Under supervision, responsible for ordering, ensuring delivery and payment for library materials, goods and services for the Chicago Public Library. Verify the accuracy of vendor shipments, packing lists, quotes, requisitions, invoices and statements and correct errors if needed. Prepare correspondence, distribution lists, renewal summaries and statistical reports using Microsoft Office 365 Suite including, Excel, Word, and SharePoint. Work across multiple electronic systems (i.e. Integrated Library System, Shelf Life, Financial Management Purchasing System, vendor websites) to maintain records related to purchasing, claiming, receipt and payment. Research and resolve payment and billing discrepancies with vendors. Respond to questions and concerns expressed by ordering agencies and other City of Chicago Departments. Submit claims for newspapers, magazines, and other library materials to vendors. Assist with special projects. Attend meetings, workshops, and training courses as assigned. Perform related duties as required.

LOCATION: Harold Washington Library Center

DAYS OFF: Two days per week

SHIFT: Monday- Friday 8:30am-4:30pm

HOURS: 37.5 hours per week to be scheduled during normal unit

THIS POSITION IS IN THE CAREER SERVICE