As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 775 Library Rd, Rochester, New York, United States of America, 14627 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 210630 Psychology Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE: The Department Administrator manages the day-to-day operations of the Department of Psychology. This position requires high level administrative skills, and extensive experience with policies, procedures, and practices of the University. **ESSENTIAL FUNCTIONS** + Event Planning: coordinate with vendors (catering, entertainment, photographers), track expenses, develop event timeline. Manage Attendee list (RSVP list, dietary needs) Oversee set up, on-site coordination, and clean-up. Including but not limited to: Commencement – Psychology Majors’ Diploma Ceremony and Reception; Colloquium Series; Holiday Party; Summer Picnic welcoming incoming Graduate Students; Interview Weekend; Orientation; ad hoc events. Has authority to delegate to other Psychology staff assignments and support for successful completion of events as needed. + Implements departmental procedures related to employment, time and effort, payroll; works with faculty, research associates, staff, and students to ensure policy compliance and customer satisfaction. Hires and advises lab staff (e.g., lab managers, coordinators, assistants), and advises faculty on staff supervision, performance evaluations, and compensation. Research solutions to personnel problems and executes those solutions. + Updates and manages the department’s personnel database. Prepares and approves personnel forms for graduate students, staff, and undergraduates. Oversees confidentiality and security practices within department, including working closely with our IT administrators and the Dept. Manager. Serves as department timekeeper for undergraduate student research assistants. + Works with the Chair and Associate Chair on faculty recruitment procedures, including posting job advertisements, coordinating candidate visits, and scheduling departmental events. + Works directly with the Dean’s Office to solve any faculty administrative issues for the Chair including tenure committees and coordinating materials and events around faculty promotions, recruitment, and retention. Stays abreast of faculty policies. + Coordinates department’s visiting scholars and visiting students as needed; works closely with the Office of Global Affairs for visiting scholars coming from outside of the US. + Administers space utilization, including assignment of space in Meliora Hall (offices and labs). Maintains and updates in real time the UR Space database. Is responsible for overseeing specialized equipment in the department, including alarm systems for biomedical storage, custom physiological measurement systems, and assay/wet labs. In this capacity, will also make independent suggestions for purchasing of specialized equipment for new hires and in creation of lab spaces. + Facilitates purchases of furniture for new faculty members, and purchases furniture for department as needed. Forecasts equipment needs. This requires collaborating with Deans’ Offices, Corporate Purchasing, Facilities, Telecommunications, Security, Event and Classroom Management, and external organizations as necessary. + Serves as department liaison to facilities, event and classroom management, copier/Xerox services, keys to offices, + Serves as department’s liaison to information technology. + Oversees use and assigns department’s space in consultation with the chair. Completes space audits and space recertifications. **QUALIFICATIONS** + Graduation from college or an equivalent combination of experience and training required. + 3 years of related work experience including at least 2 years in an administrative capacity in an academic office or project management required, or the equivalent experience in a business office or an equivalent combination of experience and training required. + Excellent interpersonal skills, collaborative, organizational, verbal, and written communication skills, strong attention to detail, results- driven, and the ability to maintain confidentiality at all times required. + CLASP certification, within 12 months required. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Classes). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates for all persons consistent with our values and based on applicable law. Notice: If you are a **Current** **Employee,** please **log into myURHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals At the University of Rochester, we commit to diversity, equity, and inclusion and united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.