Job Description ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE CIVIL SERVICE LIST OF ADMINISTRATIVE MANAGER – EXAM NO. 1552 ARE ELIGIBLE TO APPLY. The New York City Department of Health and Mental Hygiene, a recognized leader and innovator in public health and mental hygiene services nationally and internationally. The Bureau of Budget within the Division of Finance requests to hire an Administrative Manager level III to perform duties of the Director of Mental Hygiene Contracts. Duties will include but not limited to: Prepare procurement documents, including pre-solicitation review, Public Hearing Packages and Recommendation for Awards, Request for Renewals, request for contract change on Modifications Responsibility Determinations and other documents required by the City to support procurement activities in accordance with PPB Rule and NYC Charter. Utilize Agency and Citywide Systems in the processing approval of procurement actions and contract awards and update monitoring system database on a weekly basis. Communicate with vendors to request required documents and review submitted documents for completion and compliance with procurement rules and regulations. Provide technical assistance to contractors to facilitate appropriate oversight approval and clearances. Ensure timely registration of contracts; accurately and efficiently manage procurements from time of assignment until registration stage. Identify challenges and solutions on contract matters, correspond with program and ACCO senior staff for rapid solution. Attend Office Meeting including program bureau meetings, represent ACCO and DACCO at key meetings with senior officials within the agency. Ensure compliance with the PPB Rules, NYC Charter and other regulations. Special projects The Director of Mental Hygiene, duties will include training, leading and supervising staff in both the preparation of oversight documents and drafting of contract and renewal agreements. Assign contract actions to staff. Monitor staff performance and work progress. Ensure timely completions of assignment and prioritization of high priority actions. Liaise with office of General Counsel to ensure that contracts and renewals are reviewed and approved in a timely manner. Provide advice and guidance to programs on the administration of contracts and renewals. Meet with division about planned procurements, solving procurement problems and developing strategies for the timely processing of the portfolio. Utilized Agency and Citywide systems for the processing and approval of procurement actions. Work with staff to schedule Contract Public Hearings and ensure that notices are published in the City Records and elected official are notified prior to all public hearings. Qualifications 1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.