Job Purpose: This professional position is a management position and is responsible for supervising the general operations of the Chief Executive Office/ Executive Officer.

Essential Job Functions:

(Reasonable Accommodations may be made to enable individuals with disabilities to perform these essential functions.)

Provides confidential administrative services to the Chief Executive Officer/ President, including editing and preparing correspondence and reports, meeting scheduling, research, and other special projects. Retrieves, collates, and researches contracts, documents, and proposal notifications. Supports the execution of agency contracts using the agency contract database and completes Due Diligence forms and contract mailings. Provides project and administrative support, track and report progress on Agency initiatives as directed by the Chief Executive Officer/ President and senior leadership staff. Assembles all CFI Board of Directors’ meeting documents, records and supports the recording of minutes for committee/Board meetings, and coordinates Board communication. Also responsible for recording minutes for other Boards and committees of the organization. Coordinates scheduling space logistics and catering for the Board and executes All Staff meetings. Manages, maintains, and keeps up to date with the calendar of the CEO including scheduling meetings both internally and externally and monitoring for key dates. Communicates in a timely fashion to inquiries from diverse community partners, board of directors, government and public officials, staff, the public, etc. Works with the executive team on bi-weekly meeting design and implementation, agenda creation, etc. Serves as liaison between the CEO and Vice Presidents, developing and distributing bi-weekly executive team agendas, updates, and minutes. Plans work schedules, establishes priorities, forecasts resource requirements, anticipates change, and measures results regularly within role. Frequently communicates with staff and visitors about a variety of functions within the agency in person, via e-mail, or over the phone. Must be able to exchange accurate information in these situations. Performs special assignments and or projects as assigned.