The Executive Assistant serves a critical role in the business by providing administrative support to key executives and senior leadership with scheduling, organization, daily logistics and administrative tasks. 

Responsibilities

Provide operational and logistical support to senior leadership and department

Manage a busy calendar, interacting with both internal and external executives and assistants to coordinate a variety of complex meetings 

Review and summarize documents and deliver timely reports as required 

Prioritize and manage multiple projects simultaneously 

Organize all travel needs and prepare detailed travel itineraries 

Provide phone coverage, meticulously record messages, and alert leadership of emails and phone calls as necessary

Prepare and process senior leaders’ expense reports  

Maintain accurate documentation and filing systems 

Provide support to other members of the department's team as needed

Basic Qualifications

Experience supporting senior leadership and/or department in administrative capacity

Demonstrated ability to 'think on your feet' and solve problems

Personal confidence and a passion for customer service

Can-do attitude with superior organizational skills and accuracy

Ability to maintain confidentiality in all aspects of job responsibilities

Clear and concise written and verbal communication skills 

Ability to juggle multiple competing priorities under deadlines

Must be advanced in Microsoft Office applications

Work overtime to meet business requirements, as needed