About Us: CADDi is a global supply chain company on a mission to "unleash the potential of manufacturing". The company strives to transform the manufacturing industry through its primary offering "CADDi Manufacturing", a one-stop service for procurement and manufacturing that utilizes original technologies to optimize quality, cost, and delivery within its supply chain infrastructure. In mid-2022, CADDi launched "CADDi Drawer," a cloud-based data utilization system to further digital transformation in the manufacturing industry. Tech Crunch: CADDi raises $89M Series C. (https://techcrunch.com/2023/07/05/caddi-raises-89m-series-c-to-scale-its-b2b-supply-chain-marketplace-for-manufacturing-parts/) Job Description: We are seeking a dynamic and detail-oriented Executive Assistant to provide top-notch administrative support to our Chief Executive Officer (CEO). This pivotal role requires impeccable organizational skills, effective communication, and the ability to manage multiple priorities. The successful candidate will play a crucial role in enhancing the CEO's productivity and ensuring the smooth functioning of executive activities. Key Responsibilities: + Maintain the CEO’s calendar, exercising considerable discretion and judgment as to priorities and effective use of the CEO’s time. + Manage and optimize the CEO's schedule, appointments, and travel arrangements. + Act as the primary point of contact between the CEO and internal/external stakeholders. + Prepare and coordinate materials for meetings, ensuring the CEO is well-prepared and briefed. + Provide a bridge for smooth communication between the Executive Suite and internal departments; demonstrating leadership to maintain credibility, trust, transparency and support with senior management staff. + Display efficient work management skills that reflect efficient planning and scheduling of work assignments and the ability to prioritize and meet deadlines. + Handle executive correspondence, including emails and phone calls, in a professional and timely manner. + Manages and logs incoming scheduling requests, reschedules meetings as necessary, proactively communicate changes, and anticipates and responds to scheduling conflicts + Conduct research and gather data to facilitate informed decision-making by the CEO. + Assist in the preparation of reports, presentations, and other executive-level documents. + Coordinate special projects and initiatives as directed by the CEO. + Demonstrate initiative and self-management reflective of being proactive and problem solving with limited to no supervision. + Maintain confidentiality and discretion when handling sensitive information. Ideal Candidate: With these responsibilities in mind, our “Ideal Candidate” should possess the following attributes: + Minimum three years of experience as an executive assistant, preferably supporting C-level executives. + Exceptional organizational and time-management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details. + Demonstrate proficiency in Microsoft Office software applications and the ability to adapt to new technologies. + Professionalism and strong interpersonal skills to ensure all encounters are handled in a professional and courteous manner. + Highly resourceful team player with the ability to also be extremely effective independently. + Professional proficiency in Japanese and English. If you are a highly motivated individual with a passion for providing seamless executive support, we encourage you to apply for this key position in our organization. How to Apply: Interested candidates should submit their resume, along with a cover letter outlining their relevant experience and vision for CADDi. CADDi is an equal opportunity employer and values diversity in our workforce. Benefits + Health Insurance + 401k + Stock Options + Parental Leave + Annual Leave + Referral Bonuses + Commuter Benefits