ABOUT US

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program.  We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

Celebrating a Century:  https://100.scripps.edu/

POSITION TITLE: Graduate Program Administrative Coordinator

RESPONSIBILITIES AND DUTIES

Manage financial processes for education-related accounts, including invoicing, reimbursements, and transactions. Coordinate students, staff, and faculty for timely completion. Schedules students’ thesis committee meetings and defenses. Execute accurate maintenance of student records per OGS guidelines. Monitor forms for timely approvals and report irregularities to the Graduate Program Manager. Plan and execute education-related events, collaborating with various staff members such as the International Services Office, student groups and Career and Professional Development Office. Responsible for promoting events, providing on-site support, arranging logistics for speakers, courses, workshops and managing room reservations and layouts. Serves as primary contact for the Office of Graduate Studies, handling inquiries professionally via phone, email, and in-person interactions. Contribute to special projects and perform other assigned duties as needed.  

POSITION REQUIREMENTS

High school diploma or equivalent (GED); Bachelor’s degree preferred. Minimum of five years related experience as an administrative assistant, preferably in an education or non-profit environment. Demonstrated expertise using Microsoft Office (Teams, Word, Excel, Outlook, PowerPoint) and Adobe Acrobat skills, as well as the ability to learn new programs and applications. Strong organizational, multitasking, problem-solving, interpersonal, verbal and written communication skills. This is an on-campus position requiring 4 days per week working onsite from our Jupiter, Florida campus, with flexibility to work 1 day per week remotely from home. 

COMPENSATION

The expected hiring range for this position is $25.00 hourly to $32.00 hourly, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements. 

COMPREHENSIVE BENEFITS INCLUDE

Employer Contributed Retirement Plan – Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars). Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more. Access to Flexible Spending Accounts (Medical/Dependent Care). Competitive vacation and sick leave policies. Free, on-site parking.

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff. 

EEO Statement

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status. Underrepresented individuals are encouraged to apply.