Manager of Administrative Services
Rutgers University
Recruitment/Posting Title Manager of Administrative Services Job Category Staff & Executive - Project/Program Management/Planning Department RWJ-Pediatrics-Meb Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Manager of Administrative Services for the department of Pediatrics at the Robert Wood Johnson Medical School.
This position will have a dual reporting structure to the Chair and Senior Director of Administration. The primary purpose of the Manager of Administrative Services position is to support the research and academic needs/functions of the Department of Pediatrics specifically collaborating with the Chair’s Office personnel and various divisions and or programs within the Department.
Among the key duties of this position are the following: Manages and fulfills Chair’s Office ad hoc initiatives and department wide projects by gathering statistics and data requested for analysis and presentation. Manages or assists with large-scale projects for the department, which include but are not limited to, Faculty and Staff mentorship program, Staff & Faculty Wellness Initiative, Research Day, etc. Provides research related and administrative support to faculty with research initiatives including grant application preparation and Research Day coordination. Coordinates and oversees the management of the Department of Pediatrics Data Warehouse, including database maintenance and management. Maintain connections with other utilized systems such as ICR and PeopleSoft personnel data and payroll. Oversees the Department of Pediatrics Publications such as the Dean’s Report, Annual Report and Quarterly Newsletter. Liaisons with faculty and staff to gather information, photos, updates. Drafts reports and creatively formats data for the newsletter. Coordinates important educational conferences (e.g. Children’s Health Grand Rounds, Pediatric Annual Symposium, etc.) by partnering with other staff and invited speakers regarding presentation preparation/compliance. Sends out announcements and keep track of attendees. Manages the Department of Pediatrics website content including making changes to names of faculty, job titles, faculty rank, new programs, and removing outdated material. Coordinates with the division directors and staff for updates. Maintains connection with Rutgers Committee and coordinates relevant information with them. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Exempt Grade 25S Position Salary Annual Minimum Salary 77347.000 Annual Mid Range Salary 97846.500 Annual Maximum Salary 118346.000 Standard Hours 37.50 Union Description Non-Union Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Manager of Administrative Services for the department of Pediatrics at the Robert Wood Johnson Medical School.
This position will have a dual reporting structure to the Chair and Senior Director of Administration. The primary purpose of the Manager of Administrative Services position is to support the research and academic needs/functions of the Department of Pediatrics specifically collaborating with the Chair’s Office personnel and various divisions and or programs within the Department.
Among the key duties of this position are the following: Manages and fulfills Chair’s Office ad hoc initiatives and department wide projects by gathering statistics and data requested for analysis and presentation. Manages or assists with large-scale projects for the department, which include but are not limited to, Faculty and Staff mentorship program, Staff & Faculty Wellness Initiative, Research Day, etc. Provides research related and administrative support to faculty with research initiatives including grant application preparation and Research Day coordination. Coordinates and oversees the management of the Department of Pediatrics Data Warehouse, including database maintenance and management. Maintain connections with other utilized systems such as ICR and PeopleSoft personnel data and payroll. Oversees the Department of Pediatrics Publications such as the Dean’s Report, Annual Report and Quarterly Newsletter. Liaisons with faculty and staff to gather information, photos, updates. Drafts reports and creatively formats data for the newsletter. Coordinates important educational conferences (e.g. Children’s Health Grand Rounds, Pediatric Annual Symposium, etc.) by partnering with other staff and invited speakers regarding presentation preparation/compliance. Sends out announcements and keep track of attendees. Manages the Department of Pediatrics website content including making changes to names of faculty, job titles, faculty rank, new programs, and removing outdated material. Coordinates with the division directors and staff for updates. Maintains connection with Rutgers Committee and coordinates relevant information with them. Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Exempt Grade 25S Position Salary Annual Minimum Salary 77347.000 Annual Mid Range Salary 97846.500 Annual Maximum Salary 118346.000 Standard Hours 37.50 Union Description Non-Union Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
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