Job Description
We are seeking a highly organized, detail-oriented, and tech-savvy Operations & Administrative Specialist to join our team in Airmont, NY. This full-time, in-office role is dedicated to supporting the internal operations of a growing life insurance agency. In this position, you will help manage workflows, support key projects, maintain system accuracy, and provide light executive-level administrative assistance.
ResponsibilitiesTrack and manage operational tasks using project management tools like Asana.Maintain CRM and internal systems (e.g., SmartOffice, Asana) with accurate and updated information.Coordinate cross-departmental projects and timelines.Help build and maintain SOPs and internal process documentation.Provide light executive support including calendar organization, meeting preparation, and follow-up tracking.Support general office organization and day-to-day team coordination.Essential SkillsExpertise in operations planning and reporting.Proficiency in administrative support and operations.Advanced knowledge of Microsoft Excel and Microsoft Office.Experience in finance and accounting.Ability to multitask effectively.Additional Skills & QualificationsDegree in business administration, finance, or a related field.3+ years of operations experience.Work Environment
You will work Monday through Friday from 8 AM to 5 PM, with an early finish at 3 PM on Fridays for religious observance, while being paid for the full day. The company is a mid-sized insurance brokerage organization with roughly 10 people in the office and over 30 salespeople in the field. The company offers a great culture, competitive compensation, health, dental, disability, and life insurance, 28 PTO days, and an education/professional development allowance. During the contract basis, you will also be compensated for any religious holidays during which the business is closed.
Pay and BenefitsThe pay range for this position is $38.46 - $48.07/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Airmont,NY.
Application Deadline
This position is anticipated to close on Jun 5, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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