With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

\n \n Job Description

The Project Coordinator will be responsible for providing overall support to the Project Management Office (PMO) and its Project Managers. The Project Coordinator will work under the supervision of the Project Manager to ensure project documentation is complete and in alignment with PMO documentation expectations. The Project Coordinator will liaise with the Home Office teams, including but not limited to, Marketing, Sales, IT, HR, Legal, Accounting, and Training, along with Branch and Shared Services Center Operations teams. They will be involved in multiple continuous improvement projects, impacting different Associa teams and stakeholders. The role reports directly to the Vice President of Project Management & Acquisitions.

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Job Duties and Responsibilities

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Duties include, but are not limited to:

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\n\nAssisting in the creation of project plans and developing detailed project schedules and timelines\nAssisting Project Manager with maintaining comprehensive project documentations, plans, and reports.\nDeveloping in-depth understanding of project scope and particulars, i.e., timeframes, financials, outcomes.\nIdentifying and managing potential risks and liabilities of multiple projects\nEnsuring projects adhere to frameworks and all documentation is maintained appropriately for each project.\nWork with project teams and the Project Manager in leading the execution of key deliverables and rallying teams toward timely milestone completion\nAssisting the Project Manager with the administration of general meetings, setting and driving agendas, and deliverable tracking & governance\nAssisting the Project Manager with identification of revised scope requests/enhancements and proper change control management\nOrganizing and scheduling meetings\nFacilitating internal communication with the project team.\nProviding administrative support as needed.\n\n

\n Requirements\n\n\n\n

Education and Experience

\n\n\n\n\n\nBachelor’s degree from an accredited college/university in Computer Science, Business, Engineering, or related field preferred\nMinimum 3+ years of full life cycle project management experience strongly preferred\n\n\n\n\n\n

Knowledge and Skills

\n\n\n\n\n\nIntermediate level of proficiency with Microsoft 365 products\nGeneral knowledge of Smartsheet, or similar project management software\nUnderstanding of software development lifecycles (i.e. Agile, SCRUM, Waterfall, Iterative)\nStrong project management skills and understanding of best practices for change management\nStrong ability to lead initiatives and utilize work experience to make decisions on a project with minimal guidance\nStrong system implementation knowledge and/or experience\nAbility to organize work effectively and efficiently, along with effective time management skills and the ability to work under pressure\nComfort with ambiguity, frequent change, or unpredictability\nStrong analytical and problem-solving skills\nAbility to professionally communicate both internally and externally with individuals at all levels of an organization, including senior leadership, as well as one-on-one and group situations\nAbility to make sound business and management decisions to achieve the company's objectives\n\n\nDisplay commitment to continuous improvement of business, customer, and team member environments\n\n\nExceptional customer service and collaboration skills\nExceptional written and verbal communication skills\nStrong level of professionalism, executive presence, and credibility; able to effectively challenge and influence peers and customers\nAbility to handle confidential material demonstrating high levels of trustworthiness and integrity\n
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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.