NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
Position Summary:
We have an exciting opportunity to join our team as a Project Manager.
We have an exciting Program Coordinator position within the Ronald O. Perelman Department of Emergency Medicines Research Division. In this role, the successful candidate will work under the direction of the Assistant Director for Research Operations to provide administrative support and coordination for the division. The Program Coordinator will be responsible for a multitude of programmatic and administrative activities including scheduling meetings, managing calendars, drafting and circulating agendas, taking minutes, setting up and maintaining organizational processes, assisting with federal and non-federal grant application components, preparing presentations and monthly reports for leadership, helping manage internal and external communications regarding division activities, assisting with financial transactions and more.
Job Responsibilities:
Demonstrates knowledge of the organization’s Core Values and incorporates them into the performance of duties.
2. Project/Program coordination – Provides moderate to advanced coordination for Project/Program activities to manager that includes but not limited to: coordination of Project/Programs while working with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Project/Programs activities. Might evaluate and make recommendations based on analyses, observation and or feedback. Develops Project/Program schedules, oversee Project/Program purchase requisitions, travel reimbursements and invoice payments. Assists in developing departmental plans, goals, objectives, policies and procedures. Makes recommendations for improvement in administrative process.
3. Reports – Prepares and reviews documents independently and generates status/progress reports for ongoing and pending Project/Programs. Plans, arranges, outlines and drafts letters, memos, agendas, presentations and reports. Reviews, edits and obtains appropriate approvals. Responds to more complex correspondence and refers the more complex issues with recommendation to manager. Follows protocols as defined by the grant and institution’s policies and procedures.
4. Research Activities – Gathers and collects data from different parties and presents findings and preliminary analysis as applicable. Researches problems, issues and concerns and responds to requests for information. Develops materials and presentations for training and educational sessions, divisional seminars and other activities.
5. Grants – Assists in grants related activities such as developing components of grants applications, letters of support, biosketches, Other Support documentation, and fundraising activities if applicable. Collects and organizes required paperwork for submission if required for grants and IRB applications. Follows up and coordinates resolution of all issues.
6. Project/Program Support - Assists with onboarding and training of clerical staff, assistants, and volunteers for the Project/Program/department. Reviews workflow and recommends improvement if applicable to ensure appropriate cycle times and efficiency.
7. Scheduling & Coordinating – Organizes and coordinates schedules, activities and special events.
Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc) and other related activities. May assist in special events planning.
8. Participates in special Project/Programs and performs other duties as required.
Minimum Qualifications:
To qualify you must have a 1. Bachelor degree or equivalent in business administration, health care administration or related field.
2. Two years of experience coordinating Project/Programs or programs or an equivalent combination of education and experience.
3. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications.
4. Effective oral, written, communication, and interpersonal skills.
5. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently.
6. Time management skills and ability to work well under pressure.
7. Ability to Project/Program manage and to multi task while paying attention to details.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $81,325.15 - $103,994.22 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here