Purchasing Specialist - NEW! Overview Requisition Number: 7826 Date Posted: 4/30/2025 Location: Albany Avenue offices Address: 471 Albany Avenue City: Kingston Category: Administrative and Support Description We have a new full-time opportunity for a Purchasing Specialist in our Kingston offices. This position, which reports to the Director of Purchasing, will assist in determining the best sources of supply and investigate quality/quantity discounts. Responsibilities include but are not limited to: + Answering phone calls and monitor the purchasing email box while working with agency staff to troubleshoot purchasing concerns and/or order discrepancies + Manages the workflow in Pairsoft/Paramount Software by monitoring and placing orders for all locations. + Assist end users and provides training classes as needed for the electronic purchase requisition process within the agency purchasing system Pairsoft/Paramount. + Prepare, process and reconcile incoming manual purchase orders outside of Pairsoft/Paramount Software. + Confirms terms with vendors, and, in cases where bulk orders result in better pricing, coordinate multiple purchase requests into a single Purchase Order. + Responsible for confirming of orders, managing back orders and deliveries to appropriate parties through the respective vendors Shipping and Receiving Departments. + Manages the inventory; PPE, DME, household, and office furniture at all storage locations throughout agency (Putnam, Ulster, Greene). + Works with programs and residences to re-order cancelled items or replace backorders. + Monitors and manages with the vendor the agency contracted prices for increases, and reports to Purchasing Manager. + Assists in researching purchase of industrial equipment and raw materials for subcontract jobs as needed. + Assists Purchasing Manager with special purchasing bid or quote projects as requested + Updates pricing within the Pairsoft/Paramount and Accounting software systems. + Responsible for reconciliation of all invoices to ensure accuracy against existing purchase orders. + Maintains a tracking system that identifies & monitors inventory and expenses to the appropriate programs when inventory items are issued. + Assists Purchasing Manager with the setting up of vendors + Responsible for tracking and maintaining records on all equipment purchased. Assist in ordering of best machines, tracking of service calls, maintenance and repairs for purposes of maintaining a replacement schedule, and warranty work. + Provides assistant to the Maintenance Department for procurement of products. Purchasing Specialist works with maintenance when research of new products is needed. Maintains and tracks all equipment purchased on a master spreadsheet, coordinates deliveries, and if warrantied (this is for individuals) assists with scheduling. + Supports the Front Desk when needed. HOURS: 40/Monday through Friday/8:00 am to 4:00 pm SALARY: $ 19.27 to $ 22.45 per hour Minimum Requirements + Associate’s Degree required and or 3 year’s working experience in purchasing and online ordering systems, systems administration, database & order guide management required, OR + High School Diploma and 5-7 years experience working in purchasing and online ordering systems, systems administration, database & order guide management. + Working knowledge of Microsoft Office, Excel, Word, Power Point & Outlook required. + Excellent verbal & written communication and customer services skills required. + Must be able to perform basic math calculations. + Must be able to manage time effectively including the ability to multitask. + Experience with program integration software systems oversight, online invoicing and vendor account management a plus. + Knowledge of RFP biding process and experience with government contracts a plus. + Experience working with people with developmental disabilities a plus.