Kimley-Horn has an opportunity for a front desk receptionist for our Virginia Beach, VA office. We are seeking a friendly, organized, proactive, detail-oriented professional to provide the office with administrative support for a 100+ person and growing office of engineers, landscape architects and planners.
Responsibilities Manning the front desk, answering the phone, greeting visitors and clientsEnsuring that office supplies are inventoried and ordered in a timely fashion and stocked/organized within the officeCoordinating occasional large gatherings of out-of-town office visitors, including conference room set-up and break downManaging Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mailOrdering catering for internal and external meetings as requestedCoordinating the use and maintenance of fleet vehicles and special equipmentCoordinating travel for employees as requestedHiring of couriers or local printing companies to print/deliver plan sets to clientsPerform general clerical duties including: photocopying, scanning, report binding, faxing, filing and preparing expense reportsUpkeep of organization in kitchens, production and supply roomsDaily light cleaning of the conference rooms, kitchens, production rooms and break roomOccasional deliveries to clients or government offices (mileage to be reimbursed) Qualifications High school diploma or equivalent requiredAbility to keep up with rapidly changing technologyOutstanding organizational and prioritization skills with ability to meet deadlinesExcellent written and verbal communication skillsStrong writing, editing and proofreading skillsAbility to multi-task in a fast-paced environment and respond to multiple project managersProactive and detail oriented, working with a sense of urgencyPositive and client-focused with a take-charge mentalitySelf-motivated, ability to take initiative with tasks and projectsProficiency with MS Office including Word, Excel, PowerPoint, Outlook, and AdobeMust have a valid driver’s licenseWhy Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
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Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
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