Position Summary:

Person in this position will be responsible for the clerical and data aspects of the program including monitoring phones, completing verifications, coordinating transports and other duties as required. Essential Job Functions include those listed below.

Essential Job Functions:

General clerical support to the program, i.e., scheduling appointments, correspondence, handling incoming/outgoing phone contacts, performing data entry, typing reports and head count sheets, filing and other related duties; Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings; Provide clerical support to staff as requested; Provide clerical functions as necessary to maintain the quality of WestCares policies and procedures manuals; Maintain filing system for administrative files and any other relevant files; Review and distribute, when appropriate, all incoming mail addressed to the clients, program and administrative staff; Review and distribute, when appropriate, all incoming mail print jobs and faxes addressed to the program and staff; Make necessary follow up contacts and with consumers in the program; Participate in daily shift exchange including documenting in facility log at the end of shifts and thoroughly reviewing log at the start of shifts; Maintain various inventory; i.e. food supplies, linen, office supplies, bus passes etc. according to pre-established par levels and schedules, distribute emergency supplies as needed. Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; and Perform all other duties as assigned.